Boards and Committees

Planning Commission and Land Use & Planning

Planning Commission

In a broad sense the Planning Commission is responsible for thinking ahead, with the help of Middlesex residents—for envisioning what we all want our town to be like in the future and then helping to make that happen.

In addition to drafting the Town Plan and zoning bylaws, the Planning Commission does site plan review of zoning applications for “allowed” uses (except one- or two- family residential uses and agricultural uses). The Commission can use this review to request certain conditions relative to the layout of roads and driveways, traffic flow, landscaping and screening and erosion control measures. (Zoning applications for uses defined as “conditional” are referred to the Zoning Board of Adjustment for consideration.)

In addition, the Planning Commission may study and make recommendations on land development, transportation, energy conservation, and many other related matters.

The Planning Commission makes a strong effort to contact town residents about meetings where citizens can provide input, and includes news in many issues of the Middlesex Monthly.

The Commission is made up of five members, elected for staggered three-year terms. The group always welcomes people who want to get involved, and encourages you to contact them with questions or comments. Meetings are held on the first Wednesday of each month from 6:30-8:30 p.m. (Call a Planning Commission member to confirm before you come.) A schedule of upcoming meetings is posted at the Town Office and on the community bulletin board at Rumney School. (See Contacts)

Land Use and Planning

Planning is the process of designing a community’s future.

Zoning is the process of regulating proposed uses of property, so as to fit with the plan that the town designed.

In Middlesex, the Town Plan is developed by the volunteer Planning Commission, with input from citizens. After a public hearing, the plan is then referred to the Select Board, which also holds a hearing. In towns that so choose (and Middlesex has been one), the Select Board then sends the plan to the voters for approval. The Town Plan may include recommendations for both voluntary and regulatory actions. It is also used as a benchmark in certain Act 250 proceedings. The plan is updated and readopted every five years. The Planning Commission is also charged with preparing Zoning Bylaws or amendments to implement the town plan, which are adopted in a similar fashion.  There is a specific process for Zoning Bylaws or amendments (Planning Commission Reporting Form for Municipal Bylaw Amendments).

Stop by the Town Office to take a look at a copy of your Town Plan. It is updated every five years, so if there’s something in it you’d like to see written differently, there are regular opportunities to change it.

Conservation Commission

The Middlesex Conservation Commission’s mission is to conserve the town’s natural and cultural resources. The Conservation Commission works with the town’s other governmental entities and the public to identify and assess resources, to offer the town and landowners guidance on planning for the conservation of these resources, and to educate the residents of Middlesex as to why conserving these resources is so important.  Updates on the Commission’s work appear regularly in the Middlesex Monthly.

The Conservation Commission’s nine volunteer members are appointed by the Middlesex Selectboard for staggered terms of four years. Citizens are encouraged to attend meetings on the first Thursday of every month at 7:00 p.m. at the Town Hall. (See Contacts)

Town Meeting Solutions Committee

The Town Meeting Solutions Committee

Since mid-2001, the Town Meeting Solutions Committee has come together once a month to research, discuss and take action to increase and improve participation in Middlesex’s Town Meeting. This ad hoc group was not appointed, but simply gathered at the request of the Select Board.

Projects have included surveying citizens, hosting discussions, and collaborating with other town and school groups to find ways to increase citizens’ interest in Town Meeting and, by extension, Middlesex civic affairs in general. The Committee created this “Middlesex Operator’s Manual.”

All Middlesex residents are welcome to join this diverse committee! the group meets monthly. All levels of participation are welcome. You can simply receive minutes, attend meetings, or be involved in specific projects. (See Contacts)

Photo: The Town Meeting Solutions Committee enjoys the magical balancing act of local democracy. Some of the members, above: (l-r): Susan Clark, Kelly Ault, Greg Whitchurch, Wilson Brett, Dave Shepard, Barb Whitchurch. Photo by Mark Bushnell.

Facilities Committee

The preliminary report of the Middlesex Municipal Overview/Study Committee (Facilities Committee) was presented to the Select Board in June 2006, and the meeting was attended by interested citizens. Selections from the report are included here.
Introduction

The public is encouraged to look over the complete document at the Town Hall.  The Select Board invites comments from Middlesex citizens, and will be holding hearings on this topic in the future.  The table below is the report broken down into PDF files for downloading.

Municipal Facilities Report, Town of Middlesex, Vermont – March 2006
PDF Version
Section
Cover Page – 1 page, 169 Kb
Table of Contents – 1 page, 77 Kb
Black River Design Introduction – 2 pages, 66 Kb
Section 1: Introduction – 1 page, 78 Kb
Section 2: Summary of Municipal Needs – 2 pages, 83 Kb
Section 3: Existing Facility Assessment of … – 30 pages, 4183 Kb
Section 4: Summary of Cost Projections – 3 pages, 86 Kb
Section 5: Summary – 1 page, 116 Kb
Appendix Aerial Photos – 4 pages, 705 Kb
Entire Report – 45 pages, 5045 Kb
Subsections to Section 3
Subsection
3A: Town Offices
– 6 pages, 373 Kb
Subsection
3B-1: Fire Department
– 7 pages, 216 Kb
Subsection
3B-2: Fire Department
– 1 page, 756 Kb
Subsection
3B-3: Fire Department
– 1 page, 883 Kb
Subsection
3B-4: Fire Department
– 1 page, 576 Kb
Subsection
3B-5: Fire Department
– 1 page, 257 Kb
Subsection
3B-6: Fire Department
– 1 page, 525 Kb
Subsection
3B-7: Fire Department
– 3 pages, 134 Kb
Subsection
3C: Road Department
– 1 page, 211 Kb
Subsection
3D: Town Meeting Place
– 4 pages, 372 Kb
Subsection
3E: Historical Society
– 3 pages, 320 Kb
Subsection
3F: Town Hall Demolition
– 1 page, 96 K

Introduction 

The Municipal Overview/Study Committee has been working since the fall of 2004 with John Rahill, of Black River Design, Architects to review the Town’s upcoming building needs. This report reflects the research by John and the recommendations of the committee members, who spent many evenings reviewing information and ideas about the future of our buildings and institutions in the town of Middlesex.

Building Committee:

  • Selectboard
  • Steve Martin
  • Paul Zabriskie
  • Mike Patterson
  • Rita Ricketson
  • Karen Greenwood
  • Cindy Carlson

The charge from the Select board to the Study Committee was to work with the consultant to:

  • Identify and describe the long term facility needs for the town:
    a. Town Offices
    b. Road Department
    c. Fire Department
    d. Whole Town Meeting Place
    e. Middlesex Historical Society
    f. Other Anticipated needs
  • Review the existing facilities.
  • Explore options available to the Town, with an eye toward achieving efficiencies through sharing of facilities.
  • Provide rough cost projections for the selected options and potential grants/funding.

The Committee met four times over the Fall and Winter to review and discuss the needs and possible solutions to the existing space problems. We have taken the somewhat bold step of adding up all the costs of the new construction and renovation options that are needed by the town. Although these costs will almost certainly be inaccurate, since we are too early in the specific discussions about the individual projects, it is useful to see the comparative costs of different solutions, and the savings that can potentially be realized by creating spaces with multiple uses.

For this reason, the individual costs for each project solution should be viewed as preliminary. Every year building costs go up, so these numbers need to be evaluated each year. Recently the construction cost inflation factor has been 5-10 percent per year.

Summary of Municipal Needs

A. Town Offices:

The vault is getting overcrowded and additional space is needed for the Listers and their files, and the Selectmen’s meeting room. We explored several options.

  • Move Town  Offices to 2nd floor with storage space on 1/2 of first floor. (Renovation of the remainder of the 1st floor space could be used by the Historical Society or for rental space.)
  • New Town Offices on 2nd level above new Fire Station.
  • New Town Offices on new site (not yet selected).

Initial cost projections range from $277,000 to $535,000 for the town offices (plus the cost of land if it needs to be purchased and any site development costs).

B. Fire Department:

The existing Fire Department building in the Village is too small and has many code deficiencies. Options reviewed were:

  • New Station on land owned by the Town in back of the existing Fire Station.
  • Combined building with Town Offices on same property.
  • Combined building with Town Offices and Town Meeting place on same property (may not be
    possible due to wastewater disposal requirements for 300 people).

Initial cost projections for the Fire Department are in the range of $1 million to $1.25 million, depending on the size and the septic requirements. It should be noted that wastewater capacity appears to be very limited on the land owned by the town between the existing fire station and the store. This will almost certainly limit the ability for a new Town Meeting space to be constructed on this site, and it may limit the community uses of a fire station.

C. Road Department:

The Road Department has several relatively small, short term needs, but has budgeted for these needs over the past several years and construction work is expected this year.

D. Town Meeting Place

The current Town Hall Meeting Place is becoming too small for Middlesex’s growing population, people are standing around the edges and blocking exits. The number of people in the
existing hall is causing a potentially unsafe condition (and exceeds the maximum occupant load of the building under the Building Code). Voting booths need to be accommodated in a more efficient arrangement. Options explored were:

  • Adapting the Rumney Gym for Town Meeting use; improving acoustics, adding bleacher seating, improving lighting for meetings. Its capacity is in the range of 300, compared
    to the capacity of the existing town hall at 170±.
  • Building a new space above a new Fire Station on the land owned by the Town to the East of the existing Fire Station and Town Hall property.
  • Building a new Town Meeting place on a new site (not a recommended option).

Initial cost projections range from $70,000 to $550,000 for the Town Meeting Hall component.

E. Historical Society:

The Middlesex Historical Society needs a permanent home for exhibits and displays, a work room, and archival-type storage space.  We looked at:

  • New building. (no site selected)
  • Purchasing and renovating the Railroad Station in the Village.
  • Moving into the Town Hall, when or if the Town Meeting space or Town Offices move to a new location.

Initial cost projections range from $90,000 to $305,000.

Summary of Cost Projections  

Basis of Cost Estimates

In reviewing the building needs of the Town of Middlesex, it needs to be said that any building solution is highly dependent on the needs of each Town Department, and if something changes in the operation (the Fire Department no longer provides EMT services for example) the space needs change as well. We have based our projections of how big a building is required on the needs expressed by the people in the various departments. These are quantified in our Program of Space Needs for each Department. Clearly, if these needs are reduced or enlarged, the
building solution will be smaller or larger and costs will be have to be adjusted accordingly.

Sq. Ft. Costs

At this preliminary stage, it is appropriate to use an admittedly crude method of cost projecting. Being more precise about costs can only be achieved when the projects, their construction
methods, material and finishings are better defined.  Cost estimating is a difficult task, especially looking far out into the future. The costs stated here are almost surely off to some degree, but they should show the comparative costs of various solutions quite well. If one building solution is less expensive today, it will probably be less expensive in five years.

Scenario A – $2,737,250

  • New Fire Station
  • New Town Offices
  • New Town Meeting Space
  • New Historical Society
  • Added bay at Town Garage

Scenario B – $2,197,750

  • Same as A except Town Offices and Town Meeting Space are incorporated as part of a new Fire Station, Historical Society moves into Town Hall

Scenario C – $1,892,750

  • Same as option B except Town Offices move into second floor of Town Hall. Rumney Gym is renovated for Town Meeting use and the Historical Society moves into the Town Hall as well